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Re: [jakarta.ee-spec] Updated finalization steps

Ivar approved this PR (thank you!), so I went ahead and merged it.  Here's an easier view of the updated checklist:
https://github.com/jakartaee/specification-committee/blob/master/spec_finalization_checklist.md

It's better, but probably still not perfect.  Submit more PRs if more updates are required.  Thanks.

(Also, I added a comment to Wayne's ballot process write-up indicating that it was merged into the checklist -- just to avoid possible confusion.)

---------------------------------------------------
Kevin Sutter
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn:
https://www.linkedin.com/in/kevinwsutter



From:        "Kevin Sutter" <sutter@xxxxxxxxxx>
To:        Jakarta specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        08/13/2020 20:06
Subject:        [EXTERNAL] Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        jakarta.ee-spec-bounces@xxxxxxxxxxx




Finished up the PR for the checklist... It was a bit more involved than I expected.  Take a look and let me know what else needs to change.  Thanks!
https://github.com/jakartaee/specification-committee/pull/36


---------------------------------------------------
Kevin Sutter
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn:
https://www.linkedin.com/in/kevinwsutter



From:        
"Kevin Sutter" <sutter@xxxxxxxxxx>
To:        
Jakarta specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        
08/13/2020 11:52
Subject:        
[EXTERNAL] Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        
jakarta.ee-spec-bounces@xxxxxxxxxxx




After further review, I concur that the majority of that "ballot writeup" already exists in the spec finalization checklist.  But, I have found a few things that need to be added.  I will create a PR later today and ask for a review before merging.

One thing that I have found useful is the use of the spreadsheet to keep track of the votes on the specs I have initiated.  Everybody will need to keep track of this somehow, so maybe a common spreadsheet would work?  I was going to put a link into the checklist as an optional item.  But, at least check it out:  
https://docs.google.com/spreadsheets/d/17kIjFbBOuGOv-rQvA3U_MUsNfXAyd8uzPn6h4752tok/edit#gid=961605605

As we get more and more ballots started, it might be a nice way to monitor the progress of the various specifications (especially if one of us gets incapacitated for some reason).

I'll get the PR ready later today...  Thanks!

---------------------------------------------------
Kevin Sutter
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn:
https://www.linkedin.com/in/kevinwsutter



From:        
"Kevin Sutter" <sutter@xxxxxxxxxx>
To:        
Jakarta specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        
08/11/2020 16:18
Subject:        
[EXTERNAL] Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        
jakarta.ee-spec-bounces@xxxxxxxxxxx




Sure, entering the high points of the process as quick checklist reminders.  But, we shouldn't move all of the document contents into that Checklist.  I think the final version of the Ballot doc should probably be another document on our Spec Process page:  
https://jakarta.ee/committees/specification/

And, I don't think we should duplicate information (ie. the actual email template).  We're bound to let one get out of synch just like I did with the Jakarta EE 9 schedule.  I've asked Paul to put this on the agenda for tomorrow's meeting.  We can see what the wider team thinks.

Thanks!

---------------------------------------------------
Kevin Sutter
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn:
https://www.linkedin.com/in/kevinwsutter



From:        
Scott Stark <starksm64@xxxxxxxxx>
To:        
Jakarta specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        
08/11/2020 14:42
Subject:        
[EXTERNAL] Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        
jakarta.ee-spec-bounces@xxxxxxxxxxx




That is what the spec finalization is supposed to be covering, so anything relevant should be moved in there.

On Tue, Aug 11, 2020 at 2:06 PM Kevin Sutter <
sutter@xxxxxxxxxx> wrote:
I think we need more than just the email template.  We need a reference for the whole ballot process:  
https://docs.google.com/document/d/1o_pETMEx887yP1L8KgO3UPnOBVSKG5z1qS8dM7TgScE/edit

We also need that ballot process codified in a more permanent location.

---------------------------------------------------
Kevin Sutter
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  
sutter@xxxxxxxxxx Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn:
https://www.linkedin.com/in/kevinwsutter



From:        
Scott Stark <starksm64@xxxxxxxxx>
To:        
Jakarta specification disccusions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        
08/11/2020 12:01
Subject:        
[EXTERNAL] [jakarta.ee-spec] Updated finalization steps
Sent by:        
jakarta.ee-spec-bounces@xxxxxxxxxxx




I updated the spec finalization checklist to have the mentor initiate the ballot and added the email template:


https://github.com/jakartaee/specification-committee/blob/master/spec_finalization_checklist.md_______________________________________________
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