Re: [jakarta.ee-spec] Updated finalization steps

["Kevin Sutter" <sutter@xxxxxxxxxx>]

Ivar approved this
PR (thank you!), so I went ahead and merged it.  Here's an easier
view of the updated checklist:
https://github.com/jakartaee/specification-committee/blob/master/spec_finalization_checklist.md

It's better, but
probably still not perfect.  Submit more PRs if more updates are required.
 Thanks.

(Also, I added
a comment to Wayne's ballot process write-up indicating that it was merged
into the checklist -- just to avoid possible confusion.)

---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:
       "Kevin
Sutter" <sutter@xxxxxxxxxx>
To:
       Jakarta
specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:
       08/13/2020
20:06
Subject:
       [EXTERNAL]
Re: [jakarta.ee-spec] Updated finalization steps
Sent
by:        jakarta.ee-spec-bounces@xxxxxxxxxxx

---

Finished up the
PR for the checklist... It was a bit more involved than I expected.  Take
a look and let me know what else needs to change.  Thanks!
https://github.com/jakartaee/specification-committee/pull/36


---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:        "Kevin
Sutter" <sutter@xxxxxxxxxx>
To:        Jakarta
specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        08/13/2020
11:52
Subject:        [EXTERNAL]
Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        jakarta.ee-spec-bounces@xxxxxxxxxxx

---

After further review, I concur that the majority of that "ballot writeup"
already exists in the spec finalization checklist.  But, I have found
a few things that need to be added.  I will create a PR later today
and ask for a review before merging.

One thing that I have found useful is the use of the spreadsheet to keep
track of the votes on the specs I have initiated.  Everybody will
need to keep track of this somehow, so maybe a common spreadsheet would
work?  I was going to put a link into the checklist as an optional
item.  But, at least check it out:  https://docs.google.com/spreadsheets/d/17kIjFbBOuGOv-rQvA3U_MUsNfXAyd8uzPn6h4752tok/edit#gid=961605605

As we get more and more ballots started, it might be a nice way to monitor
the progress of the various specifications (especially if one of us gets
incapacitated for some reason).

I'll get the PR ready later today...  Thanks!

---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:        "Kevin
Sutter" <sutter@xxxxxxxxxx>
To:        Jakarta
specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        08/11/2020
16:18
Subject:        [EXTERNAL]
Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        jakarta.ee-spec-bounces@xxxxxxxxxxx

---

Sure, entering the high points of the process as quick checklist reminders.
 But, we shouldn't move all of the document contents into that Checklist.
 I think the final version of the Ballot doc should probably be another
document on our Spec Process page:  https://jakarta.ee/committees/specification/

And, I don't think we should duplicate information (ie. the actual email
template).  We're bound to let one get out of synch just like I did
with the Jakarta EE 9 schedule.  I've asked Paul to put this on the
agenda for tomorrow's meeting.  We can see what the wider team thinks.

Thanks!

---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:        Scott
Stark <starksm64@xxxxxxxxx>
To:        Jakarta
specification discussions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        08/11/2020
14:42
Subject:        [EXTERNAL]
Re: [jakarta.ee-spec] Updated finalization steps
Sent by:        jakarta.ee-spec-bounces@xxxxxxxxxxx

---

That is what the spec finalization is supposed to be covering, so anything
relevant should be moved in there.

On Tue, Aug 11, 2020 at 2:06 PM Kevin Sutter <sutter@xxxxxxxxxx>
wrote:
I think we need more than just the email template.  We need a reference
for the whole ballot process:  https://docs.google.com/document/d/1o_pETMEx887yP1L8KgO3UPnOBVSKG5z1qS8dM7TgScE/edit

We also need that ballot process codified in a more permanent location.

---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect @ IBM
e-mail:  sutter@xxxxxxxxxx Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:        Scott
Stark <starksm64@xxxxxxxxx>
To:        Jakarta
specification disccusions <jakarta.ee-spec@xxxxxxxxxxx>
Date:        08/11/2020
12:01
Subject:        [EXTERNAL]
[jakarta.ee-spec] Updated finalization steps
Sent by:        jakarta.ee-spec-bounces@xxxxxxxxxxx

---

I updated the spec finalization checklist to have the mentor initiate the
ballot and added the email template:

https://github.com/jakartaee/specification-committee/blob/master/spec_finalization_checklist.md_______________________________________________
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