[adoptium-wg] Growing the Adoptium WG Steering Committee

[Tim Ellison <t.p.ellison@xxxxxxxxx>]

Hi Adoptium WG Members.

As promised in our last meeting, here is my suggestion for how the
steering committee is created.

I'd like to preface by proposing that we have mostly open meetings, so
interested parties can attend, only choosing to hold closed-door meeting
for particularly sensitive topics.

That said, the Steering Committee bootstraps via its Strategic Members
as follows. I've assumed the paperwork for each person/company is in order.

Step 0: Initial set of steering committee founding members are appointed
directly, as per our charter definition of strategic membership:
  - Alibaba (San Hong Li alternate: ?)
  - Huawei (? alternate: ?)
  - Karakun (Hendrik Ebbers alternate: ?)
  - Microsoft (George Adams alternate: Martijn Verburg)
  - Red Hat (Tim Ellison alternate: Shelley Lambert)

These founding members subsequently enable positions for additional
members, subject to the WG charter's constraints.  In particular:
   - No single Eclipse Foundation Member organization may occupy more
     than 50% of the Steering Committee membership through any means
     including appointment or elections.
   - The Steering Committee may determine from time to time the total
     number of seats to be occupied via election by Enterprise,
     Participant, and Committer Members.
   - At least one seat is allocated to Committer Members via election.
     This seat remains empty if there are no candidates.

Step 1: The initial steering committee of five people determines that it
wishes to establish *one* Enterprise member seat.
  - All Enterprise members vote for their enterprise representative.
    Since we only have one Enterprise member at present, that election
    would be an acclamation of IBM's membership.
  - IBM (Samir Kamerkar alternate: Lan Xia)

Step 2: The steering committee of six people determines that it wishes
to establish *one* Participant member seat.
  - All Participant members vote for their participant representative.
    We have two Participant members at present, so we would need to hold
    an election between those two.  If it were a draw the Eclipse
    Foundation would pick a winner using random chance.
  - Add one of New Relic (Ben Evans alternate: ?) or
    iJUG (Jan Westerkamp alternate: ?)

Step 3: The Steering Committee of seven people determines that it wishes
to establish *one* committer member.
  - All Committers of the Adoptium TLP and subprojects vote for their
    committer representative.
  - This would require constructing a ballot, and running a vote by the
    Single Transferable Vote procedure.  I believe there are Eclipse
    tools to facilitate this.
  - We must ensure all the eligible AdoptOpenJDK committers are
    reflected as Eclipse Adoptium committers before conducting this
    vote.

That gives a total of eight voting members of the steering committee.

As I mentioned earlier, I'd hope that we have open meetings so that
other members of the WG can attend, and members of the AdoptOpenJDK TSC
who are not appointed or elected can participate as (non-voting)
observers so that we retain the benefit of their skills and experience.

Step 4: I think we have achieved this already, but a member of the 
steering committee will be elected as chair of the working group.


Comments welcome.

Regards,
Tim