Re: [jakarta.ee-spec.committee] Ensuring Specification committee voting

["Kevin Sutter" <sutter@xxxxxxxxxx>]

Looks good, Paul.
 We actually came across this alternate public list when we were working
through the TCK process.  Using it for the votes is a good idea.  Thanks.


---------------------------------------------------
Kevin Sutter 
STSM, MicroProfile and Jakarta EE architect
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter



From:
       Paul
White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>
To:
       Jakarta
specification committee <jakarta.ee-spec.committee@xxxxxxxxxxx>
Cc:
       Jakarta
EE Steering Committee <jakarta.ee-steering@xxxxxxxxxxx>
Date:
       06/25/2019
04:20 PM
Subject:
       [EXTERNAL]
[jakarta.ee-spec.committee] Ensuring Specification committee voting  
     is transparent
Sent
by:        jakarta.ee-spec.committee-bounces@xxxxxxxxxxx

---

All, 

During today’s (June 25th) Steering
Committee call, the topic of ensuring votes by the Specification Committee
are public and archived came up.  I took the action item to address
this topic. 

It turns out it has simply been an oversight
on the Foundation’s part. To remedy the oversight, we are recommending
the following.   

1. The Spec Committee begin using the
mailing list jakarta.ee-spec@xxxxxxxxxxxfor all public votes. The jakarta.ee-spec@xxxxxxxxxxxlist already exists, is open to everyone to join, and is archived.  (FYI,
we created this mailing list when we first formed the working group mailing
lists, but it’s sat dormant until now.)

ACTION ITEM: All committee members will
need to join this additional mailing list.  To do so, go here  

2. All votes going forward will be held
on this public mailing list. It is the case that anyone subscribed can
send an email to the list, so there may be "some noise" that
comes along with the votes, but that’s better than not being transparent
and/or simply posting the results of votes after they have happened. 

ACTION ITEM:  Eclipse will promote
the mailing list on the community mailing list, the working group list,
and through social media channels.  Through this action, we will hopefully
see an increase in interest and participation. 

3. This leaves the issue of posting the
results of votes which have already completed.  I would suggest that
in the interest of time and effort, we simply post to jakarta.ee-spec@xxxxxxxxxxxthat the vote occurred over what time and what the results were (as opposed
to “re-holding the votes” for example).  

ACTION ITEM:  Eclipse will post
previous vote results over the coming days so a public record will be made.
 


As an aside, the same list can be used
to converse about spec related topics for those interested in the subject.
 i.e., the list can be used generally for any topics being discussed
that would be better held on a public list related to specifications (reserving
the jakarta.ee-spec.committee@xxxxxxxxxxxlist for committee specific conversations.  In short, the public list
need not be used simply for voting purposes. 

I am proposing that the Spec committee
consider this proposal at its meeting tomorrow, and if agreed, to move
to this more open process for votes beginning after that meeting. 

Regards,
Paul

Paul White
VP, Member Services | Eclipse Foundation,
Inc.
paul.white@xxxxxxxxxxxxxxxxxxxxxx
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