Information for Project Leads about
Release Reviews
Before your Release Review call is officially scheduled (and appears on
http://www.eclipse.org/projects),
we need to have 1) PMC approval for the review (via e-mail to EMO, emo@xxxxxxxxxxx), 2) IP Clearance from
Eclipse Legal, and 3) the final version of the review docuware. These items are
due at least one week before the review conference call date.
IP Clearance: This can take some time to complete. We urge you to
request the review as soon as possible by sending e-mail to janet.campbell@xxxxxxxxxxx. Please
ask Janet to have your review completed at least ten days before your proposed
review call date. You may not hold the review without IP clearance.
Review docuware: Many people underestimate the time and effort needed
to create the docuware, so please be sure to allow enough time for this task.
The "official" due date for the docuware is one week before the
review call (T - one week). However, the docuware needs to be reviewed by the
EMO before posting. If you wait until the due date to submit the first draft
and the EMO requests changes, then you'll probably miss your deadline and your
review will be postponed. We strongly suggest this timeline for submitting docuware:
T - two weeks: submit first draft via e-mail to EMO
T - 10 days: submit final draft
T - one week (due date): EMO posts final version on website before
announcing review call
Please note that that we need both a vendor-neutral format file (PDF)
and the source format that you used to create it; we archive both versions.
Many projects overlook these items when they do their first draft:
• page (slide) numbers • copyright notice • EPL notice • IP Log
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