Re: [eclipse.org-eclipsecon-program-committee] early birdselectionproces

["Campo, Christian" <Christian.Campo@xxxxxxxxxxxx>]

Ok so I am getting a little depressed here that everyone is getting a vacation but never mind :-)

Ok so the Google Doc thing that we did last year is like:

- I pull a CSV and put it up on Google Docs
- everyone gets invited to edit it
- we divide the PC in 4 groups for EclipseCon talks (2 people in each group)
- divide the session in 4 groups and give it too one PC group
- session are not divided by any topic but arbitrary
- initial telco 0 to introduce the spreadsheet and talk about it
- in the first round we sort out the talks that should have NOT been submitted in the first place (-1, 0 +1)
-- bad content
-- product advertising
-- one sentence abstract (this happens believe me)
-- speaker that we have a strong opinion about being a bad speaker
- 1. telco is to sort out the sessions where the two PC reps don't agree (and there are sometimes cases, where they have opposite opinion)
- the rest of the sessions are reviewed by everyone (remember you already reviewed 25 % of the sessions so that is less work)
- encourage speakers to supply more details in the abstract to help us convince they should be in the program
- reviewing all sessions if you do it properly can take up to one of work
- we give votes from 0 to 10
- 2. telco is to sort out if the spread between the best vote and to lowest is too wide and we discuss why that is so
- It gets a lot clearer which talk is rejected
-- speak up for talks that are on the rejection list but should be in the program
-- talk about shorting talks to get more sessions in the program
- talk about that every category (modeling, runtime etc.) gets enough talks, that there is a balance in whole program

- in general nobody should vote about his own sessions or sessions from a collegue
- telco 0 would be on the 6th, and then 13th and 20th
- I want EVERYBODY on board on the 20th. (or we move it another date) that is an important date.....
- I want as many as possible on the other telcos
- early bird selection is next week, please have a look at the current sessions by tomorrow and suggest something on the mailing list
- people who absolutly cant make it on Monday, can submit their top-5 list on the mailing list
- as Achim suggest I like the idea of only voting for standard talks, I am willing to throw in one tutorial if its compelling
- that last "telco 2"  lasted around 4-5 hours last time (doesn't have to be the same this time, but its time consuming since we finalizing the program here)

Not sure about the OSGi content, but I think that we should keep and do them separate. Not sure what you think Susan. But I thought the OSGi Community Event has its own track and basically you and BJ and Alisa would make your round to select the talks for the OSGi Community Event. I don't mind at all if you are on the telcos but I think it saves you a lot of time if you basically go only through the OSGi submissions and select what you want from them. Or did rather want everybody to vote on everything ? I am happy to help or get involved if that is something you want me to do.
But I think it makes sense to keep the selection process separate since I assume that you don't have that much of a strong opinion about EMF vs GMF (as an example) and I have no idea what is hot and cooking for the OSGi community event.

Thoughts, opinions ?

christian

-----Ursprüngliche Nachricht-----
Von: eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx [mailto:eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx] Im Auftrag von Achim Lörke
Gesendet: Donnerstag, 12. Juli 2012 12:33
An: Eclipsecon Program Committee list
Betreff: Re: [eclipse.org-eclipsecon-program-committee] early bird selectionprocess

Hi all,

I'd prefer the flexibility of a Google spreadsheet. It worked great last year, and the burden of writing rejection notes is not that much in the typing ;-) Sorting and filtering made it possible to focus on the relevant topics.

If I remember correctly Bernd did an initial version of the spreadsheet and applied at least one major update when the final deadline was over. I assume he did a lot of work behind the scenes to keep the document alive.

Early bird selection: We should only choose from standard talks to avoid the problem from last year where we filled 2 of 5 tutorial slots with early birds. Last year everyone from the PC send his favorites to the list, they where ordered by number of entries and then discussed (and selected). I think that worked pretty well.

Dates: I'll be on vacation until August 19. I may be able to attend a telco during this period but this pretty much depends on weather, phone/internet availability and bribing my family ;-)

Achim


On 12.07.2012, at 11:06, Campo, Christian wrote:

> Hey,
>
> good point. I was going to talk about the selection and voting process on Monday and its good to start the discussion now......
>
> The session proposals are in the Drupal system. There is a special link for the program committee (http://eclipsecon.org/europe2012/conference-admin/sessions) to do the voting in the system. That voting in the Drupal system was used for EclipseCon 2012 and it seemed to have worked ok. Ian Skerret proposed that we do it again for ECE 2012.
>
> Last Year ECE 2011, Bernd decided to export the sessions into a CSV file and set up a Google Docs Spreadsheet. Everyone in the PC got access to the spreadsheet and added comments, votes etc. in there.
>
> The advantage of Google docs in the flexibility. You can calculate with votes, calculate spread, mark sessions, add columns for comments and categories and tags etc. while you are on the telco as needed.
>
> The disadvantage that we shouldn't underestimate is that you export
> ONCE and only ONCE and then once the whole selection process is
> finished. We need to bring the votes and the final comments back into
> the Drupal system. We don't bring internal comments back, but we MUST
> explain every rejected submission why it was rejected. Bringing back
> the data is a manual process and that is something where I would share
> the work among us. (as we did last year)
>
> So the Drupal solution is less work for everyone, but also less
> flexibility. Google Docs means greater flexibility but less work. (and
> you see who is editing what live.....which I liked a lot)
>
> I am personally leaning to using the Google Docs solution because I like the flexibility. But that's an open discussion.
>
> If someone here has an opinion please raise it. Also the people from last year program committee could supply feedback on what they thought about the Google docs solution that we used.
>
> If there are more questions, let me know
>
> @Anne: Seems that the deadline 31.Juli is Tuesday. So I am proposing to reserve 6th, 13th, 20nd August as telco date with the same time as next week. Does that work for everyone ?
>
> christian
>
> -----Ursprüngliche Nachricht-----
> Von: eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx
> [mailto:eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx]
> Im Auftrag von Martin Lippert
> Gesendet: Donnerstag, 12. Juli 2012 10:43
> An: Eclipsecon Program Committee list
> Betreff: [eclipse.org-eclipsecon-program-committee] early bird
> selection process
>
> Hey!
>
> Since I am new to this group here, I have no idea how the selection
> process for the early-bird talks looks like. Can someone shed some
> light on this for me? (just wanna be prepared for next Monday)
>
> - Do we use the voting of the submission system for this?
> - Or public or private comments?
>
> Thanks for helping me out here!
>
> Cheers,
> -Martin
>
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60329 Frankfurt/Main
fon: +49 (0) 69 / 27 22 18 0
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web: http://www.compeople.de/

Vorstand: Jürgen Wiesmaier
Aufsichtsratsvorsitzender: Christian Glanz

Sitz der Gesellschaft: Frankfurt/Main
Handelsregister Frankfurt HRB 56759
USt-IdNr. DE207665352
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