This is a fine line that we have walked with the p2 and Equinox summits.
On the one hand you want all interested parties to feel welcome on the other we
are shooting for some actual results. People with skin in the game are
ideal. They have the power to act on things, drive directions, make
contributions. The way we but it for the provisioning workshop was
“This is not a meeting for managers or observers, it's a
workshop for do-ers - people who have code or real-world experience to
contribute or can provide other substantial information that furthers the goals
of the workshop.”
Something we did for the Equinox summit was to ask people for
short position papers:
“Writing a short positioning paper outlining your
usecases, requirements and potential contributions really helps.”
This helps both self-identify individuals ideas/code/time to
contribute and harvest content for the discussions.
As for setting up the agenda etc, I agree with John that spending
the bit of the summit level setting and gathering topic is great. We then
voted on breakout session topics with some light moderation to ensure diversity
an coverage. First day was aimed at discovery of issues, topics,
directions. Second day was more aimed at progress on key areas and then
we summed up with some action items and near term planning.
I would suggest no more than 4 break outs at a time.
Just some thoughts based on some past summits.
Jeff
From: eclipse-incubator-e4-dev-bounces@xxxxxxxxxxx
[mailto:eclipse-incubator-e4-dev-bounces@xxxxxxxxxxx] On Behalf Of Schaefer,
Doug
Sent: Friday, April 11, 2008 2:38 PM
To: E4 developer list
Subject: RE: [eclipse-incubator-e4-dev] Agenda for the e4 Summit
That's a great point John. This will play on how big a venue we
need as well. We really need to highlight that this is intended to be a working
event for potential contributors. If we get as many people that attended the e4
talk at EclipseCon, then I don't think that'll serve us well.
Doug.
From:
eclipse-incubator-e4-dev-bounces@xxxxxxxxxxx
[mailto:eclipse-incubator-e4-dev-bounces@xxxxxxxxxxx] On Behalf Of John
Arthorne
Sent: Friday, April 11, 2008 2:14 PM
To: E4 developer list
Subject: Re: [eclipse-incubator-e4-dev] Agenda for the e4 Summit
Yep, makes
sense. It's important to emphasize to all participants, that with this format you
will get out of the summit in proportion to what you put into it. If you
show up with no topics and no concrete ideas, then you will likely end up just
listening to discussions that don't interest you and give you little value in
the end. If you show up with a good idea of what areas interest you and what
you want to focus on, you can steer the topics accordingly and get a lot more
out of it.
John
eclipse-incubator-e4-dev-bounces@xxxxxxxxxxx
wrote on 04/11/2008 02:07:06 PM:
>
> Hi John,
>
> This makes sense to me. The summit should be dynamic. When
Boris
> and I discussed it my comment was just that I wanted to ensure we
> all had done some mental prep work before arriving so that we could
> get the most out of our time together. Thus its good if we have
a
> rough plan of topic areas and who is interested. But then, since
an
> important output of the summit *is* to decide what the topic areas
> are and who is interested, we should expect this to solidify from
> our discussions there.
>
> You know, I just don't want us to all to show up and go, "So...
> what's happening?" :)
>
> Kevin